Referrals​

Pre-Ceremony (Day of)

  • Facilitate on-time arrival of hair and make-up stylists and instruct them as to where to set up their equipment

  • Coordinate any pre-wedding deliveries 

  • Ensure all flowers arrive on time and distribute to wedding party

  • Confirm photographer and videographer arrive on time, and are aware of the day's timeline

  • Coordinate with transportation vendor so the wedding party departs for the Ceremony as scheduled

  • Make sure the Groom and Groomsmen are dressed and ready on time

  • Communicate any last minute details to the wedding party

  • Communicate with the transportation driver and wedding party so that everyone arrives at the Ceremony on time

  • Transport wedding party's personal belongings (if needed)

What to expect

Reception Management (Day of)

  • Ensure proper flow of Cocktail Hour food and drinks

  • Encourage guests to take their seats at the appropriate time

  • Help guests locate their escort cards and dining tables

  • Locate Bride, Groom and wedding party and instruct them to stay to the side of main dining room until they receive cue for their introduction

  • Cue band, DJ or designated emcee when the majority of guests have found their tables and Bride and Groom are ready to be introduced

  • Cue band/DJ, photographer, videographer and immediate family members of the Bride and Groom when important events take place at reception (i.e. first dance, parent dances, cake cutting, and toasts)

  • Cue Father of the Bride, Best Man and Maid of Honor when they are about to be announced for toasts

  • Know the catering service's schedule, and help ensure that guests are served at the appointed time

  • Prevent and fix any problems that may arise during the event

  • Remain easily accessible through the entire event in case there are any details the Bride & Groom would like attended to

  • ​Distribute final payments/gratuities to vendors at the end of the night

  • Collect gifts and personal décor items and ensure they reach the designated family member, room and/or vehicle

  • Coordinate Reception departure for bride and groom.

Pre-Reception (Day of)

  • Greet vendors and instruct them as to where to set up (i.e. band/DJ, florist, baker and caterer)

  • Make sure band, DJ or designated emcee can correctly pronounce the wedding party's names (and in the right order) for the introductions

  • Make sure Cocktail Hour and Reception décor is set up according to plan (if applicable)

  • Make sure all flowers are set up according to floral order

  • Make sure reception décor is set up according to plan

  • Meet with catering staff to re-confirm food timeline

  • Set up guest book, cake cutting utensils, and champagne flutes

  • Set up table numbers and menu cards

  • Set up any amenities baskets in guest restrooms

  • Set up favor table or place favors at individual seats

  • Assist catering and/or venue staff with remaining setup needs

  • Look over guest tables and head table to confirm they are set up properly

  • Review final set up before guest arrival

Rehearsal Management (day before Wedding)

  • Work with wedding officiator to choreograph wedding ceremony, processional and recessional 

  • ​Coordinate with the Ceremony officiator to determine signals or cues that will begin the Ceremony

  • Remind wedding party of where they need to be the following day, and at what time

  • Transport any necessary décor items from the Rehearsal Dinner to the Reception location for overnight storing

  • Establish timelines with DJ


​​Need linen, glassware, centerpieces, tables, chairs, balloons etc.

Omni Events can meet all your rental needs at very reasonable prices​

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2 Pre-Ceremony Consultation's

(1-2 Months prior to Wedding Day and 1-2 weeks prior to Wedding)

  • Meet with Bride and Groom to obtain all details and logistics planned for the wedding day 

  • Create a wedding day timeline

  • Review any arrangements the couple have previously made with vendors, and update timeline accordingly

  • Provide advice and recommendations if needed

Ceremony Management (Day of)

  • Ensure florist has delivered and set up all Ceremony floral arrangements

  • Distribute all flowers to remaining bridal party and family members

  • Set up programs and other Ceremony items i.e. guest book, unity candles

  • Ensure that Ceremony musicians have arrived and direct them as to where to set up

  • Ensure that Ushers/Groomsmen arrive on time and are ready to escort guests

  • Ensure designated attendants arrive on time and are ready to pass out programs and assist with the guest book

  • Alert Ushers/Groomsmen as to when to begin escorting guests to their seats

  • Coordinate with the Ceremony officiator to determine signals or cues that will begin the Ceremony

  • Communicate a 'Countdown to I Do' with the wedding party members as the day progresses

  • Handle any emergencies that may arise

  • Line up the bridal party for their entrances down the aisle

  • Cue Ceremony musicians when bridal party is ready to begin processional

  • Gather family and bridal party for photos after the Ceremony

  • Transport items from the Ceremony location to the Reception venue and store any items not needed at the Reception